Top 5 relocation tips

Moving the business to new location or locations is a process best undertaken with a great deal of planning and forethought.  Commercial relocation is so much more than moving your house, its obvious isn’t it, but you would be surprised how many organisations approach this activity full of confidence due to someone having moved their own home last year, only to fail in spectacular fashion, costing the business dearly.

Here are my top 5 tips for your relocation project:

• Team:  Pull together your in house and professional team early on.  The fundamental requirement for the project team is to have delegated authority to make project decisions.  You will undoubtedly have a project Board with the overall Company authority, but the ability for the Project team to act within bounds is paramount. 

• Programme & Timing:  Your relocation project will almost certainly culminate in one or more moves over a series of weekends or a holiday period.  Planning for your project can start at either end of the scale.  Either working back from a mission critical end date, perhaps the expiration of the existing lease period, or working from the start, based on the longest lead time elements and the date you determine to launch the project.  Either way you cannot start the overall planning too soon.  Informal planning will have been taking place for some while but this needs to be pulled together at the earliest opportunity so that all aspects can be captured and detailed.

• Communication:  Early on in the project you will need to determine your communication strategy with staff and stakeholders.  As a source of rumour and misinformation, there are few better catalysts than a relocation project to stoke the fires!  Planning and implementing an integrated communication plan will greatly assist the project, both in terms of staff satisfaction and also in terms of buy in and co-operation.

• IT and Communications:  Make sure your IT and communications teams are fully engaged from the start.  We have seen projects that have started off in fine form, bringing the communications teams in at a later date, only to find there are practical technical matters that have been overlooked and the project suffers delays and cost overruns.

• Have a clear out!:  Develop time in the programme to encourage staff to have a good clear out of filing cabinets, old machinery, cupboards, loose boxes, equipment, records, files, obsolete bits and bobs and the many other things that will cost money to move, cost money to house and then cost money to move next time!  There will be opportunities to recycle, sell, donate, dispose and, in the process, contribute to the organisations corporate social responsibility agenda.

James Alexander Consultants can help you with your relocation project.

eMail us on innovation@jaltd.co.uk or see our contact page for our numbers.  We look forward to speaking with you.

Planning to Review?

James Alexander Consultants are helping bring clarity to the challenges the asset portfolio’s of their clients bring.  Determining the relevance your owned or leased assets has to your business and its long term effect is fundamental to ensuring you have the correct profile in place.  Planning and managing the utilisation of those assets and their place in your business is our speciality.

James Alexander Consultants are expert in assessing your portfolio and, with you, determining a strategy to develop the correct balance of assets, their relevance and performance for you.  We develop, plan and implement the strategy, leaving you to focus on core activity and opportunity.

Now is the ideal time to undertake a comprehensive review of all your lease and occupancy arrangements.

·         Are you able to exercise any lease breaks?

·         Are any leases up for rent review?

·         Are you holding over?

·         Have your business needs changed?

·         Is your occupancy at the optimum?

·         Could you place any non essential requirements in better value accommodation?

·         Is there an opportunity to outsource activities?

Our focus is to maximise the opportunity your built and land assets brings to your business whilst minimising the liabilities.  Get in touch with us to see how we can help you address lease related problems, acquisitions or disposals and help bring your portfolio into line for your business needs.

eMail us on innovation@jaltd.co.uk or see our contact page for our numbers.  We look forward to speaking with you.

Olympic Real Estate Legacy

As the Olympic games's get underway and Team GB celebrates girl power with our first two medals, (well done to Lizzy and Rebecca) take 5 minutes out from your watching schedule(has anyone got any useful tips on avoiding the wall to wall coverage and actually getting some work done?!?!) and take a look at this reflective piece from http://realestate.msn.com/article.aspx?cp-documentid=23530429 looking back at the real estate legacy projects of past winter and summer Olympic’s.

The commentary on the successful and not so successful project makes for interesting reading.  The challenge for the London commercial and domestic market place post the greatest games ever held comes into the spotlight.

www.jaltd.co.uk

Review the Asset Base

James Alexander Consultants are helping bring clarity to the challenges the asset portfolio’s of their clients bring.  Determining the relevance your owned or leased assets has to your business and its long term effect is fundamental to ensuring you have the correct profile in place.  Planning and managing the utilisation of those assets and their place in your business is our speciality.

James Alexander Consultants are expert in assessing your portfolio and, with you, determining a strategy to develop the correct balance of assets, their relevance and performance for you.  We develop, plan and implement the strategy, leaving you to focus on core activity and opportunity.

Our focus is to maximise the opportunity your built and land assets brings to your business whilst minimising the liabilities.  Get in touch with us to see how we can help you address lease related problems, acquisitions or disposals and help bring your portfolio into line for your business needs.

eMail us on innovation@jaltd.co.uk or see our contact page for our numbers.  We look forward to speaking with you.

O is for...

Outsourcing:

Non core activities outsourced, not a news topic you may say, but how far does this extend within your organisation?  The opportunity to outsource these types of non core activity has increased in recent times.  You are probably familiar with the “run of the mill” in outsourcing, from catering to waste management, office supplies to ICT.  But what about the outsourcing of your HR activity?  Or payroll?

The opportunity to bring in specialist services without the requirement to employ these on a full time basis is one of the backbones of the outsourcing principle.  Another is the opportunity to access specialist advice on non core activity, advice which would otherwise be expensive to maintain on an in-house basis.

The increase in legislation surrounding employment has seen a rise in the opportunity for SMEs (small to medium sized enterprises) to bring in specialist consultants and providers to keep them on the right side of employment law and up to date with current staffing requirements.

Similarly, there are opportunities for occupiers to get help with their accommodation and real estate services.  Many larger occupiers will have provision in place, but the smaller occupier can seek support with real estate related issues too.  From the outsourcing of facilities management to landlord and tenant issues there are opportunities to seek professional support in ensuring your organisation is fully up to speed.

James Alexander Consultants can help you understand your property, facilities and compliance requirements, leaving you to focus on core activity and opportunity.

eMail us on innovation@jaltd.co.uk or see our contact page for our numbers.  We look forward to speaking with you.

G is for...

Growth:

A few brief thoughts today on how your real estate supports your organisation in times of growth.

The key word in the previous sentence is the word support.  It was once commented that a £100,000 building will house £1,000,000 worth of equipment that will produce £100,000,000 worth of product.  The message being, that without the £100,000 shed the production is not going to happen.  In themselves the built assets do not form part of the core activities of you r business, but without them, or with the wrong assets, the business is not going to function in the correct way.

So, where is your £100,000 shed?  Is it the right size & shape, is it adaptable and flexible for your needs and, most importantly is it going to keep up with the business development that you have planned?

Regular review and assessment of the facilities you occupy will help you determine whether this is the case:

• Can developing new working practices and work patterns help with your business growth?
• Can your site accommodate new temporary buildings to address immediate requirements for additional accommodation?
• Do lease restrictions mean that your current facility will not, over time, be suitable for your purposes and is now the right time to plan to move?
• Will new compliance regulations in your business or industry mean that refurbishment is required?  Will this prove to be prohibitively expensive in the current location?

 You will be aware that property related transactions do not move too quickly and, sometimes, not too smoothly either.  Planning well ahead for your businesses operational real estate requirements will be key in achieving success.

James Alexander Consultants are expert in assessing your portfolio and, with you, determining a strategy to develop the correct balance of assets, their relevance and performance for you.  We develop, plan and implement the strategy, leaving you to focus on core activity and opportunity.

eMail us on innovation@jaltd.co.uk or see our contact page for our numbers.  We look forward to speaking with you.

C is for...

Contracts:

Most businesses operate a model whereby significant elements of the business needs are supported by contracted services.  It is possible to outsource just about any element of your “back office” functions and it is almost certain that aspects of your property and facilities activities will encompass some element of contracted service provision.

Your estate and facilities management processes are there to support the core activities of the business and, as such, perform a vital task for you.  It is without doubt that the only time anyone in the business who would count themselves as a customer would notice these services is when there is a problem!

It is therefore most important to ensure that the contracted services you have are fit for purpose, compliant, up to date and relevant.  There have been many instances where contracted service provisions have been allowed to roll over from year to year without a proper review and assessment of the changing requirement, resulting in an imperfect provision and certainly wasted money.  We are all aware of the more usual facilities management services, often bundled up into those unfortunate headings of “hard” and “soft” services (how so?) but the outsourcing of professional services is becoming more and more frequent.  Outsourcing your estate management can mean the difference between being able to do your day job or not. Address the seemingly endless queries from tenants and other occupiers can mean that you do not have the time to undertake those tasks that are actually part of your job description!

James Alexander Consultants are expert in assessing your facilities and estate management service requirements and, with you, determining a strategy to develop the correct balance of contracted and in house services, their relevance and performance for you.  We develop, plan and implement the strategy, leaving you to focus on core activity and opportunity.

eMail us on innovation@jaltd.co.uk or see our contact page for our numbers.  We look forward to speaking with you.

Govt. Acts on Empty Homes

Easing the pressure on families who have inadequate housing should be a primary focus for any Government.  Those who are fortunate to be able to close the front door of their own home at the end of the day cannot be too grateful for this privilege.  Helping more families to be able to do this is a key objective for any society.

At a time when house building is bumping along the bottom in terms of new home starts the Government has increased its initiative to energise local councils into refurbishing and bringing back into use empty homes.

In the UK there are more than 700,000 empty homes, over 280,000 of which have been unused and under-maintained for six months or more.  Empty homes that can often attract anti-social behaviour, vandalism and fly-tipping to neighbourhoods and depress the values of other homes in the area.

Communities Minister Andrew Stunell offered £50 million Government funding to areas with clusters of empty homes which have good market prospects, such as access to transport links, but require intensive refurbishment to return them to a liveable standard.  Administered by the Homes and Communities Agency, councils who wish to apply will have to match the funding they receive - bringing the total investment to £100 million. Every successful bid must have strong local support and aim to bring at least 100 homes back into use.  Mr Stunell said:

"It's shocking that hundreds of thousands of houses sit unoccupied while people across the country are in need of a home of their own”.

Councils will also be rewarded by the application of the New homes Bonus scheme measuring the total number of long term empty properties. 

Sweat the Assets

James Alexander Consultants are helping bring clarity to the challenges the asset portfolio’s of their clients bring.  Determining the relevance your owned or leased assets has to your business and its long term effect is fundamental to ensuring you have the correct profile in place.  Planning and managing the utilisation of those assets and their place in your business is our speciality.

James Alexander Consultants are expert in assessing your portfolio and, with you, determining a strategy to develop the correct balance of assets, their relevance and performance for you.  We develop, plan and implement the strategy, leaving you to focus on core activity and opportunity.

Our focus is to maximise the opportunity your built and land assets brings to your business whilst minimising the liabilities.  Get in touch with us to see how we can help you address lease related problems, acquisitions or disposals and help bring your portfolio into line for your business needs.

eMail us on innovation@jaltd.co.uk or see our contact page for our numbers.  We look forward to speaking with you.

Asset Strategy or Asset Lethargy?

James Alexander Consultants are helping bring clarity to the challenges the asset portfolio’s of their clients bring.  Determining the relevance your owned or leased assets has to your business and its long term effect is fundamental to ensuring you have the correct profile in place.  Planning and managing the utilisation of those assets and their place in your business is our speciality.

James Alexander Consultants are expert in assessing your portfolio and, with you, determining a strategy to develop the correct balance of assets, their relevance and performance for you.  We develop, plan and implement the strategy, leaving you to focus on core activity and opportunity.

Our focus is to maximise the opportunity your built and land assets brings to your business whilst minimising the liabilities.  Get in touch with us to see how we can help you address lease related problems, acquisitions or disposals and help bring your portfolio into line for your business needs.

eMail us on innovation@jaltd.co.uk or see our contact page for our numbers.  We look forward to speaking with you.

The First Blog!!

Welcome to the new blog of James Alexander Consultants. We hope to post interesting commentary on all topics in the commercial real estate and property world and, hopefully, generate interesting and informative debate in the process. Let us know your thoughts and views and help to make this an interesting and informative blog.