Olympic Efficiency

In April we posted about new working methods and achieving efficiencies in the working office (http://www.blogger.com/blogger.g?blogID=5846477312477271059#editor/target=post;postID=2402608171377203908).

We now learn that Government departments are taking steps to implement new ways of working to create flexibility, cost efficient and improved productivity.  It appears that numbers of civil servants will be relocating, on a temporary basis, from central London to a base in Croydon.

The move is being championed as an opportunity for central government to implement some of the more efficient practices of the private sector whilst also “helping to reduce pressure on London’s transport network during the Olympics” according to Cabinet Office Minister, Francis Maude. 

It is not certain whether this move is purely temporary, as, if the hoped for improvements are achieved then a more permanent solution could be found.  It has long been the stated goal of Central Government to move more of it’s London based activity out into the regions.  Spearheaded by the Government Property Unit, opportunities for estates rationalisation and collaboration by Departments are promoted.  Opportunities for interdepartmental estate rationalisation and co-location are continually being pursued and this latest Olympics based initiative has seen additional accommodation become available in St Leonard’s on Sea, Bedford, Dorking

and Reading.

New Working Practices:

We may have said this before, but after staff costs, the cost of the occupied estate is the next biggest expense for any organisation.

The adoption of new working practices can provide organisations with the opportunity to reduce space related overheads, as well as provide staff with options on how their work life is organised.  The opportunities to reduce the cost overhead involved in accommodation for operations are many and varied.  Their suitability for deployment is, amongst other things, dependent upon the individual circumstances of each organisation, these are not one size fits all solutions.

• Footprint:  keeping in mind the essential means of escape routes consider whether the personal footprint could be reduced.  It is recommended that 11m³ per person is achieved, but the reduction of the furniture footprint (smaller workstations) is one way which could help. 

• Working away from the Office:  technological development now means that providing essential staff with the means for mobile communication is within reach of all organisations. This does not work for all job functions and should not be taken as a wholesale opportunity to close the office, but those who are out of the office more than they are in do not, generally, need workstations.

• Technology: developments also mean that less equipment is required to provide desk top solutions for staff, coupled to a reduction in workstation size leads to smaller footprint.  Printing and photocopying devices are now available with much smarter interfaces and options.

• Maximise: have you ever wondered why the meeting and conference rooms are empty for most of the time?  Rethink the strategy and maximise usage, software packages exist to help with this.

• Open Plan:  it’s not new to suggest going down the open plan route, but think about doing away with personal offices.  Research has shown that by careful space planning, suitable provision of meeting rooms, spaces and break out areas the need for personal offices is significantly diminished.

James Alexander Consultants can help you find your way through to the best solution to your accommodation needs.

eMail us on innovation@jaltd.co.uk or see our contact page for our numbers.  We look forward to speaking with you.

It’s Flexible Working Week!

It’s been Flexible Working Week this week and that hasn’t meant you can choose whether to work or not (hard luck!) but this week acknowledges that the office based working week of today is able to be so much more adaptable than ever before.

It is the technological advances that have been made which have enabled the office to come with you wherever you may be.  Mobile devices are pocket sized and, with a generous sprinkling of Apps, can enable work documents and information to be with you wherever you are and to bring the ability to receive and send communications in any number of forms;  eMail, texts, social media, Internet, Intranet all available to put to use.  However, these can only be effective if there are a number of non technological elements brought into play.  These revolve around organisational will and processes.  If the tools are on place, but the supporting structure is not there, things are not going to go well.

www.londonlovesbusiness.com in association with Microsoft has produced a guide to effective, flexible working (download it here: http://bit.ly/JmeaA3 )

To the organisation there exists the opportunity to increase productivity from an existing resource but there are additional advantages to both the workforce and the organisation:

·         It is estimated that 83% of companies are already offering some form of flexible working arrangement to staff.

·         Collaborative working has become easier and more accessible

·         Flexible working can lead to more flexible working hours, no need to be tied to the usual 9-5.

·         New working practices are developed for efficiency and a faster take up by staff.

·         Staff wellbeing increases, with a more equitable work life balance.

·         Reductions in travel in terms of time and cost are significant benefits to the employee, the company, and the planet.

The successful introduction of new working practices that allow for more flexible working patterns rely on a number of factors working in concert.  The employer has to provide the right tools, environment and encouragement, the employee has to adapt and develop new disciplines of their own.  Most will embrace the opportunities, some may need more encouragement but the potential exists to have a significant impact on the company as well as the individual.

N is for...

New Working Practices:

We may have said this before, but after staff costs, the cost of the occupied estate is the next biggest expense for any organisation.

The adoption of new working practices can provide organisations with the opportunity to reduce space related overheads, as well as provide staff with options on how their work life is organised.  The opportunities to reduce the cost overhead involved in accommodation for operations are many and varied.  Their suitability for deployment is, amongst other things, dependent upon the individual circumstances of each organisation, these are not one size fits all solutions.

• Footprint:  keeping in mind the essential means of escape routes consider whether the personal footprint could be reduced.  It is recommended that 11m³ per person is achieved, but the reduction of the furniture footprint (smaller workstations) is one way which could help. 

• Working away from the Office:  technological development now means that providing essential staff with the means for mobile communication is within reach of all organisations. This does not work for all job functions and should not be taken as a wholesale opportunity to close the office, but those who are out of the office more than they are in do not, generally, need workstations.

• Technology: developments also mean that less equipment is required to provide desk top solutions for staff, coupled to a reduction in workstation size leads to smaller footprint.  Printing and photocopying devices are now available with much smarter interfaces and options.

• Maximise: have you ever wondered why the meeting and conference rooms are empty for most of the time?  Rethink the strategy and maximise usage, software packages exist to help with this.

• Open Plan:  it’s not new to suggest going down the open plan route, but think about doing away with personal offices.  Research has shown that by careful space planning, suitable provision of meeting rooms, spaces and break out areas the need for personal offices is significantly diminished.

James Alexander Consultants can help you find your way through to the best solution to your accommodation needs.

eMail us on innovation@jaltd.co.uk or see our contact page for our numbers.  We look forward to speaking with you.