U is for...

Utilisation:

Utilisation of your space, that is.  Efficient space utilisation within an organisation can have a number of positive knock on effects.  There are the more obvious ones, those promoting operational efficiency and production and also those relating to staff wellbeing and personal growth.

The most radical change in the office based working environment in recent years has been the shift from individual working to collaborative working.  The practice of colleagues coming together to work for parts of the day in formal or informal work groups, far beyond the understanding of “meetings” has been on the rise.

Responding to this by addressing the look and feel of the office workplace has been a key step forward in both the promotion of the new styles of working and also the opportunity to contain and possibly reduce the cost base for the business.

Utilisation improvements can be brought about by the application of a number of techniques and principles, all designed to improve take up and application of spatial usage.

• Footprint:  keeping in mind the essential means of escape routes consider whether the personal footprint could be reduced.  It is recommended that 11m³ per person is achieved, but the reduction of the furniture footprint (smaller workstations) is one way which could help. 

• Working away from the Office:  technological development now means that providing essential staff with the means for mobile communication is within reach of all organisations. This does not work for all job functions and should not be taken as a wholesale opportunity to close the office, but those who are out of the office more than they are in do not, generally, need workstations.

• Technology: developments also mean that less equipment is required to provide desk top solutions for staff, coupled to a reduction in workstation size leads to smaller footprint.  Printing and photocopying devices are now available with much smarter interfaces and options.

• Maximise: have you ever wondered why the meeting and conference rooms are empty for most of the time?  Rethink the strategy and maximise usage, software packages exist to help with this.

• Open Plan:  it’s not new to suggest going down the open plan route, but think about doing away with personal offices.  Research has shown that by careful space planning, suitable provision of meeting rooms, spaces and break out areas the need for personal offices is significantly diminished.

James Alexander Consultants can help you find your way through to the best solution to your accommodation needs.

eMail us on innovation@jaltd.co.uk or see our contact page for our numbers.  We look forward to speaking with you.